ISO 41001:2018
Facility Management Systems (FMS).
SQNet Assessments, as an independent certification body, provides impartial ISO 41001:2018 audit and certification services, enabling organizations to demonstrate structured facility governance, operational efficiency, and continual improvement.
ISO 41001:2018 – Facility Management Systems (FMS)
Facilities play a critical role in supporting an organization’s core activities, workforce productivity, safety, and sustainability. Effective facility management ensures that buildings, infrastructure, and support services operate efficiently and align with organizational objectives. ISO 41001:2018 is the internationally recognized standard that specifies requirements for establishing, implementing, maintaining, and continually improving a Facility Management System (FMS).
Understanding ISO 41001:2018
ISO 41001:2018 applies to organizations of all sizes and sectors that manage facilities or provide facility management services. This includes corporate offices, manufacturing sites, healthcare facilities, educational institutions, commercial buildings, infrastructure operators, and facility management service providers.
The standard focuses on aligning facility management activities with organizational strategy, ensuring that facilities support the needs of users and stakeholders while managing risks, costs, and performance.
Purpose of ISO 41001 Certification
Certification to ISO 41001:2018 demonstrates that an organization has established a systematic and effective approach to facility management. It provides independent assurance that facility services are planned, delivered, monitored, and improved in line with organizational objectives and stakeholder expectations.
ISO 41001 certification enhances transparency, improves service quality, and supports regulatory, contractual, and operational requirements related to facilities and infrastructure.
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Key Principles of Facility Management
ISO 41001:2018 is based on key facility management principles that guide effective FMS implementation:
Alignment with Organizational Objectives – Ensuring facility services support business goals
Stakeholder Focus – Addressing the needs of users, clients, and interested parties
Process-Based Management – Managing facility activities as integrated processes
Risk-Based Thinking – Identifying and controlling facility-related risks
Performance Measurement – Monitoring service delivery and facility performance
Continual Improvement – Enhancing efficiency, effectiveness, and sustainability
These principles help organizations deliver consistent and value-driven facility services.
Key Elements of a Facility Management System
ISO 41001:2018 requires organizations to establish and maintain an FMS that includes the following key elements:
Facility management policy and objectives
Understanding organizational context and stakeholder needs
Scope definition of facility services and assets
Planning and operational control of facility activities
Resource management, competence, and training
ISO 41001 Certification Process
The ISO 41001 certification process conducted by SQNet Assessments follows internationally accepted certification practices to ensure impartial and objective evaluation.
Application & Scope Definition
The certification process begins with an application, during which the scope of the FMS is defined. This includes identification of facilities, services, assets, locations, and outsourced activities covered under certification.
Audit & Evaluation
Certification audits are conducted in two stages:
Stage 1 Audit – Reviews FMS documentation, facility policies, planning processes, and organizational readiness
Stage 2 Audit – Evaluates effective implementation of facility management controls, service delivery, and performance monitoring
Audits assess compliance with ISO 41001 requirements, effectiveness of facility operations, and alignment with organizational objectives.
Certification Decision
Following successful audit completion and closure of any identified nonconformities, SQNet Assessments conducts an independent certification decision review before issuing the ISO 41001:2018 certificate.
Certification Validity & Surveillance Audits
ISO 41001:2018 certification is valid for three years, subject to annual surveillance audits. Surveillance audits ensure continued conformity, effectiveness of the FMS, and continual improvement in facility management performance.
Key Benefits of ISO 41001
- Improved efficiency and effectiveness of facility operations
- Enhanced alignment between facilities and business objectives
- Better control of facility-related risks and costs
- Stronger governance of outsourced facility services
- Improved service quality and user satisfaction
Key Changes in ISO 41001
- Alignment with the latest ISO management system structure
- Simplified and modernized Annex A controls
- Better integration with risk management and business objectives
- Enhanced focus on cloud security, threat intelligence, and data protection
Frequently Asked Questions
Certification is an independent verification process that confirms an organization’s management system, product, or service complies with applicable international standards. It enhances credibility, builds customer trust, and demonstrates commitment to quality, safety, and compliance.
Certification is applicable to organizations of all sizes and sectors, including manufacturing, service, IT, healthcare, construction, education, and public sector organizations, subject to the applicable standard and scope.
SQNet Assessments provides certification services for various international management system standards, including quality, environmental, occupational health & safety, information security, business continuity, and other applicable ISO and sector-specific standards.
The certification timeline depends on the organization’s size, scope, complexity, and readiness level. Typically, the process may take a few weeks to a few months from application to certificate issuance.
Most management system certifications are valid for three years, subject to successful completion of annual surveillance audits.
Stage 1 audit reviews documentation and readiness for certification.
Stage 2 audit evaluates effective implementation of the management system.
You can apply through the SQNet Assessments website or contact the team directly.
